About Us:

We are currently seeking a highly organised and proactive Administrative Assistant to join our growing team in Newman.

This is a residential role, and applicants must currently reside in Newman or be willing to relocate at their own expense. This is not a FIFO position.

About the Role:

This is not a standard desk-only administration role. It is a hands-on operational support position that combines finance administration, customer service, stock coordination, travel bookings, and executive support within a fast-paced regional business.

You will work closely with the Office Manager & Maintenance Scheduler, and become a key support person across multiple areas of the business.

This is a full-time position working a 40-hour week.

Key Responsibilities:

• Accounts payable and receivable administration

• End-of-month reconciliations and financial reporting support

• Invoicing, debtor follow-up, and expense tracking

• Managing stock levels for ice, gas, and water supplies

• Coordinating deliveries, stocktakes, and recurring customer orders

• Front counter customer service and POS transactions

• Supporting ServiceM8 job management administration

• Coordinating FIFO travel and accommodation bookings

• Ordering uniforms, stationery, FIFO flights and office supplies

• Maintaining accurate systems, records, and documentation

• Contributing to a strong safety-first culture

Hours:

• Monday to Friday

• 40 Hour Work Week

About you:
To succeed in this role, you will be someone who:

• Takes ownership and works proactively

• Is highly organised and detail-oriented

• Can confidently manage multiple priorities

• Enjoys variety and operational coordination

• Communicates professionally with customers and team members

• Is comfortable working in a fast-paced environment

• Can problem-solve without needing constant direction

Essential Requirements

• Minimum 2 years’ experience in administration or accounts

• Strong accounts payable/receivable experience

• End-of-month reconciliation experience

• Experience using systems such as ServiceM8, Xero, MYOB, or similar

• Strong computer and Microsoft Office skills

• Excellent organisational and communication skills

• Ability to manage confidential information professionally

• Current WA C-Class Driver’s Licence

• National Police Clearance

• Full Australian working rights

• Ability to complete a pre-employment medical assessment

Desirable Experience

• Trades, maintenance, or construction industry experience

• Stock or inventory management

• FIFO travel coordination

• POS system experience

• Swap and Go Gas experience

• White Card or machinery tickets

Why Join EPM?

• Join a growing, locally respected business

• Work in a varied and engaging role

• Supportive team environment

• Opportunity to grow with the business

• Be part of a company that values reliability, accountability, and teamwork

If you are someone who enjoys structure, ownership, and being an important part of a growing operational business, we would like to hear from you.

Please apply with your Cover Letter and CV to our recruitment team. Suitable applicants will be contacted directly regarding the next stage of the recruitment process.